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Notion Embed Security: Best Practices for Safe Embedding

Marcus Johnson
10 min read
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Table of Contents


Security Concerns

Common Risks

RiskDescription

Data exposureSensitive content publicly visible
Link sharingPublic links can be forwarded
No authenticationAnyone with URL can access
IndexingSearch engines may index content

When Embedding Matters

Embedding public pages = anyone can see that content. Consider carefully what you embed.

Permission Management

Notion Sharing Levels

  • Private - Only you (can't embed)

  • Workspace - Team members (can't embed externally)

  • Anyone with link - Public with link (can embed)

  • Public - Indexed by search (can embed)

    • Best Practices

  • Share minimum needed access

  • Audit shared pages regularly

  • Remove access when no longer needed

  • Use separate pages for public content

    • Data Protection

    What Not to Embed

  • Customer personal data

  • Financial information

  • Internal strategies

  • Employee information

  • Legal documents

  • Credentials or secrets

    • Sanitizing Content

    Before making public:

  • Review all content

  • Remove sensitive data

  • Check linked databases

  • Test as anonymous user

    • Enterprise Security

    Notion Embed Enterprise

    For organizations with security requirements:

  • SSO integration

  • Audit logs

  • Access controls

  • Compliance features

  • DPA available

    • Features

    FeatureStandardEnterprise

    SSONoYes
    Audit logsBasicAdvanced
    Access controlsBasicGranular


    Enterprise plan →

    Authentication Options

    Public Embedding

  • No auth required

  • Anyone can view

  • Good for documentation

    • Authenticated Embedding

    With Notion Embed Enterprise:

  • Require login

  • SSO integration

  • Access logging

    • Compliance Considerations

    GDPR

  • Document data processing

  • Get consent for analytics

  • Provide privacy notice

  • Honor data requests

    • HIPAA

  • Notion is not HIPAA compliant

  • Don't embed health information

  • Use compliant platforms for PHI

    • SOC 2

    Notion Embed Enterprise provides:

  • Security certifications

  • Compliance documentation

  • Regular audits

    • FAQ

    Can I password-protect embedded Notion?

    Not natively. Notion Embed Enterprise offers authentication.

    Are embedded pages indexed by Google?

    If set to public, yes. "Anyone with link" pages may also be indexed.

    How do I revoke access to an embedded page?

    Turn off public sharing in Notion. The embed will stop working.

    Is embedding Notion GDPR compliant?

    It can be with proper disclosures. Notion Embed provides compliance tools.

    Conclusion

    Secure Notion embedding requires attention:

  • Audit content before making public

  • Use minimum permissions

  • Consider Notion Embed Enterprise for security needs

  • Document compliance

    • Keep your data safe!

    Get enterprise security →

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    Related: Notion API | Use Notion as Website

    MJ

    Marcus Johnson

    Content Creator at Notion Embed. Passionate about helping people share their knowledge with the world.

    View all posts →

    Frequently Asked Questions

    Can I password-protect embedded Notion?

    Not natively. Notion Embed Enterprise offers authentication.

    Are embedded pages indexed by Google?

    If set to public, yes. "Anyone with link" pages may also be indexed.

    How do I revoke access to an embedded page?

    Turn off public sharing in Notion. The embed will stop working.

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